Send the invitation on WhatsApp, household by household

Tov doesn’t send anything on your behalf. From the “Send” step, it prepares a WhatsApp message with a personal link for each household. You send it yourself, from WhatsApp, then tell Tov it’s done.

1Before you start

• The invitation must be published. If it isn’t, the page tells you (“Publish your invitation first”) and offers “Publish the invitation”.
• At least one household needs a phone number. Otherwise you’ll see: “No household has a number yet”.
• The email address on your account must be confirmed. It’s the only lock: until it is, you can prepare everything, but you can’t send.

2The steps

1. 1

   Step 1

   Open “Send”

   The page shows one household at a time, with its place in the queue. Households that have a phone number and haven’t received the invitation yet appear there.

2. 2

   Step 2

   Read the message

   By default, it’s the message Tov suggests, in each household’s language. You can edit it (“Edit”), start from a saved message, or write your own text. Keep [personal link]: it’s what opens the household’s invitation.

3. 3

   Step 3

   Open WhatsApp

   Tap “Open WhatsApp”. WhatsApp opens with the chat and the message ready: all that’s left is to tap Send in WhatsApp.

4. 4

   Step 4

   Come back and confirm

   Back in Tov, answer the question: “Yes, it’s sent” if the message went out. Nothing is marked as sent until you say yes. If it didn’t go out, tap “Not yet”, or “Open WhatsApp again” to try again.

5. 5

   Step 5

   Move on to the next household

   Tov shows the next household. “Skip” moves a household to the end of the queue; “Put first” (in another household’s list of choices) moves it to the front. At the end, “Everything is sent!” appears and “See the replies” opens your tracking.

3The message

There are three possible sources: the message Tov suggests, a message you’ve saved, or your own text, the same for every household. You can insert [household name], [personal link], [your names], [date] and [venue]: Tov fills them in for each household. The personal link is required. The date and time are written in the venue’s local time.

WhatsApp limits the length of a message (4096 characters). Beyond that, Tov warns you and the household no longer has a send button.

4Households WhatsApp can’t reach

A household with no phone number, an invalid number, or a message that’s too long has no WhatsApp button. It appears under “Not reachable on WhatsApp”, with “Copy their link”: copy its personal link and send it another way, whichever you prefer.